Turn your documents into ready-to-use data
Automate the classification, extraction, validation and recording of information from invoices, forms, orders and contracts with artificial intelligence. Even when they are handwritten or have no fixed format.
Less typing. Fewer errors. Faster operations.
- Reads handwriting
- Unstructured documents
- Zero data retention
Process PDFs, images, scanned documents and digital files.
Demonstration: IDP extracts the supplier, NIT, invoice number, date, subtotal, VAT and total from a PDF invoice, delivering structured and validated data ready to record.
The starting point
Your teams should not spend hours typing information
Every day your operation receives important information trapped inside a document. Someone has to open it, interpret it, copy the data, check it and record it in another system.
- Invoices
- PDFs
- Forms
- Purchase orders
- Logistics documents
- Contracts
- Certificates
- Emails
- Images
- Scanned documents
Today
- Document
- Manual reading
- Typing
- Validation
- Recording
Five entirely manual steps for every incoming document.
Slow processes
Large volumes can only be handled with more people and more time.
Typing errors
Manual data entry introduces inconsistencies that appear later, inside the system.
Scattered information
The data needed for decisions remains trapped inside documents.
Operations that are difficult to scale
More documents mean proportionally more operational work.
IDP completely changes this process.
How it works
From a document to ready-to-use information
IDP uses artificial intelligence to turn business documents into structured, actionable information.
- 01
We receive the document
The document arrives through the channel your operation already uses. You do not need to change tools to get started.
- API
- SFTP
- Folder
- Web application
- ERP
- Document platform
- Manual upload
- 02
We identify and classify
AI analyzes the document and automatically determines its type before reading a single field.
- Invoice
- Purchase order
- Delivery note
- Contract
- Form
- BL
- Medical bill
- 03
We extract the information
It identifies important data regardless of its position on the page.
- NIT
- Supplier
- Number
- Date
- Product
- Quantity
- Value
- Taxes
- Total
- 04
We validate
We apply your business rules to the extracted data before it reaches any system.
- Required fields
- Formats
- Totals
- Duplicates
- Database checks
- Business rules
- 05
Review when needed
When an exception or low confidence occurs, the case goes to a review inbox. Just that case, rather than the whole batch.
- AI processes the volume. Your team manages the exceptions.
- 06
We integrate the information
Structured data automatically flows to the systems where your operation already works.
- ERP
- CRM
- ECM
- Data Lake
- Databases
- RPA
- APIs
- Business applications
Document Data Action
A document journey
Scroll to follow a document from start to finish.
- Document
- AI classification
- Extraction
- Validation
- Structured data
- ERP · CRM · API
Arrives by email, API or upload
More than OCR
More than reading documents. Understanding them.
IDP combines several artificial intelligence capabilities to classify, interpret, extract, validate and structure information, whether printed, handwritten or without a fixed format.
Traditional OCR
Recognizes printed characters and returns plain text.
"Invoice No. FV-20493"
Text
- Requires printed, well-aligned text
- Depends on a template or fixed position
- Struggles with handwriting
- Does not understand the meaning of what it reads
Intelligent Document Processing
Understands what each piece of data represents in the document.
- Invoice
- FV-20493
- Supplier
- ABC SAS
- NIT
- 900123456
- Date
- 20/08/2026
- Total
- $12.450.000
Ready-to-use data
Reads handwriting
Interprets handwritten forms, margin notes, checked boxes and signatures. It goes beyond printed text.
Understands unstructured documents
Contracts, emails and loose supporting documents do not have fields in fixed positions. IDP interprets them by context rather than coordinates.
Adapts to changing formats
When a supplier changes its invoice design, the engine still finds the fields. There is no need to create a template for each issuer.
- Identifies documents
- Classifies
- Interprets
- Reads handwriting
- Processes unstructured documents
- Adapts to changing formats
- Extracts information
- Understands context
- Validates fields
- Applies business rules
- Detects inconsistencies
- Structures data
- Enables human review
- Integrates with your systems
Document types
One engine. Hundreds of document types.
The same engine processes printed, scanned, handwritten and variable-format documents, without a template for each issuer.
Invoices
- Supplier
- NIT
- Number
- Date
- VAT
- Total
Purchase orders
- Supplier
- Products
- Quantities
- Values
- Cost center
Logistics documents
- BL
- Delivery notes
- Manifests
- Packing lists
- Transport documents
Forms
- Personal information
- Fields
- Selections
- Signatures
- Handwritten text when applicable
Contracts
- Parties
- Dates
- Values
- Obligations
- Due dates
Medical bills
- Patient
- Provider
- Procedures
- Values
- Codes
Business documentation
- Certificates
- Requests
- Internal forms
- Correspondence
- Have another document type? Let's talkLet's talk
Use cases
Automate processes, beyond documents
Every document belongs to a process. IDP connects to the entire process, from start to finish.
Accounts payable
InvoiceExtractionValidationERP
Automate the recording of supplier invoices and reduce manual closing tasks.
Logistics and foreign trade
BL · Packing listStructured data
Automatically capture information currently transcribed from transport documents.
Document management
DocumentClassificationIndexingDocument manager
Classify and index large document volumes without reviewing them one by one.
Medical bills
Medical documentExtractionValidationSystem
Simplify the processing of information from supporting documents and medical bills.
Forms and requests
FormStructured informationCRM · ERP
Eliminate repetitive tasks associated with manual request entry.
Contracts
ContractKey dataRepository · Alerts
Identify relevant information to simplify contract management and monitoring.
Demonstration
See how it works
From document to data in seconds.
Drag a document
PDF · JPG · PNG
File upload is available in the demonstration with your own document. Here you can see the process with an example.
invoice-fv-20394.pdf
Select "View example" to see the process.
Benefits
Fewer manual tasks. More operational capacity.
Your team stops transcribing and starts reviewing. Your operation grows without a proportional increase in staff.
Reduce typing
Automate repetitive information-entry tasks.
Process large volumes
Scale document processing without a proportional increase in data-entry staff.
Improve data quality
Reduce manual entry errors and validate data before recording it.
Speed up processes
Make document information available as data for the rest of your systems.
Integrate your operation
Connect information to the tools your company already uses.
Enable traceability
Keep control of processed documents, results, validations and exceptions.
Integrations
We connect with your business ecosystem
You do not need to replace your current systems. IDP integrates with them.
Inputs
IDP
Classifies, extracts, validates and structures
Outputs
- REST API
- Webhooks
- SFTP
- Cloud Storage
- Databases
- ERP
- CRM
- ECM
- RPA
Human in the loop
Automate the volume. Manage the exceptions.
Not every document needs human intervention. High-confidence documents continue automatically; others enter a review inbox showing the exact field that needs confirmation.
Your team reviews only the exceptions.
100 documents enter the process
92
continue automatically
8
go to review
Illustrative workflow example. The actual proportion depends on the document type, source quality and validation rules for each operation.
Scalability
Designed for high-volume document operations
The architecture uses decoupled services, so volume grows in the processing layer rather than in your team.
- 100 documents
- 1,000 documents
- 10,000 documents
- 100,000+ documents
Capacity is defined with your operation during the assessment.
Security
Your documents and data are critical information
Document processing involves sensitive information. The architecture is designed with that in mind.
Zero data retention
Your documents do not train our models
The information you process remains yours. We do not use it to train or fine-tune models, it does not feed a shared dataset and it is not retained beyond what is needed to process your document.
- No training with your dataNeither your documents nor the extracted data is used to train or fine-tune models.
- No content retentionContent is not retained for purposes other than processing your document.
- Customer isolationYour information is not mixed or shared with another organization's data.
Encryption in transit
Information travels encrypted between every component.
Encryption at rest
Documents and extracted data are stored encrypted.
Access control
Role-based permissions for documents, results and configuration.
Traceability
Each document retains its processing history.
Audit
A record of who reviewed it, what changed and when.
Enterprise architectures
Deployment aligned with your organization's standards.
Secure processing
Processing isolation by customer and process.
API integration
Outputs travel through authenticated, controlled channels.
Engagement model
A solution that fits your operation
The model is defined by your process volume, continuity and integration complexity.
Volume-based processing
For operations with peaks and varying volumes throughout the year.
Recurring processing
For continuous document operations with a stable daily flow.
Enterprise projects
For processes requiring integrations, business rules or a specific architecture.
Track record
Companies that trust Prevalentware
Nine years building software, automating processes and bringing AI into real operations.
- Projects delivered
- 750+Projects delivered
- Customers
- 50+Customers
- Countries
- 15+Countries
- Years of experience
- 9+Years of experience
The change
Change how you process documents
Before
- Receive document
- Read
- Type
- Review
- Record
After
- Document
- IDP
- Structured data
- Validation
- Business system
Let your team manage exceptions instead of typing.
How many documents does your company process manually each month?
Get a free assessment of your document process and learn what can be automated, in what order and with which integrations.
Free of charge and without obligation. We analyze your process, documents and integrations to propose an architecture that fits your operation.
Free process assessment
Start by understanding your process
Tell us how you process documents today. We provide an assessment of your document operation, rather than a sales pitch.
- Answer a few questions about your document process
- We review volumes, document types and integrations
- We explain what to automate and in what order
Free of charge and without obligation.
Another option
Would you prefer us to contact you?
Leave your details and we will arrange a conversation about your document process.
Frequently asked questions